We provide accessibility-focused remediation for commonly used document formats. Each document type has different accessibility requirements, so our approach is tailored to the structure and purpose of each file.
Word Document Accessibility (DOC / DOCX)
Word documents rely heavily on proper structure for accessibility. We remediate Word files to ensure they are readable and navigable for users of assistive technologies.
This includes applying correct heading levels, improving reading order, adding descriptive alternative text for images, ensuring lists and tables are accessible, and maintaining logical document flow. Documents are reviewed manually to improve clarity while preserving original content and formatting.
This service is suitable for reports, policies, manuals, and written content intended for both internal and external distribution.
Excel Spreadsheet Accessibility (XLS / XLSX)
Excel files present unique accessibility challenges due to data complexity and layout. Our remediation focuses on making spreadsheets understandable and usable for screen reader users.
We improve worksheet structure, ensure meaningful sheet names, clarify headers and data relationships, and reduce layout barriers that may affect navigation. Where possible, we simplify complex tables and ensure key information can be accessed without visual cues alone.
This service works well for data tables, financial summaries, trackers, and reference spreadsheets.
PowerPoint Accessibility (PPT / PPTX)
Accessible presentations allow content to be understood both visually and non-visually. We remediate PowerPoint files to support screen readers and keyboard navigation.
This includes correcting slide reading order, applying accessible slide layouts, adding alternative text to visuals, and ensuring sufficient clarity of titles and content. The goal is to make each slide understandable when read sequentially.
This service is ideal for training decks, presentations, and instructional materials.
What Document Remediation Covers
Document remediation involves reviewing and improving files so they follow accessibility best practices. This includes proper document structure, logical reading order, meaningful headings, accessible tables, descriptive alternative text for visuals, and clear navigation.
We work with commonly used document formats, including:
- Word documents (DOC / DOCX)
- Excel spreadsheets (XLS / XLSX)
- PowerPoint presentations (PPT / PPTX)
Each file is assessed individually, as accessibility requirements can vary depending on layout, content, and intended use.
Accessibility Standards & Approach
Where applicable, remediation is aligned with recognized accessibility guidance such as:
- WCAG 2.1 Level AA principles
- Section 508 (United States)
- General accessibility best practices for Microsoft Office documents
Work is performed on a best-effort basis, focusing on practical accessibility improvements that support real-world use rather than automated-only fixes.
How We Work
Document remediation typically includes a combination of:
- Manual review of structure and content
- Checks for keyboard accessibility and reading order
- Screen reader–friendly formatting
- Basic testing using assistive technology tools
We prioritize clarity, consistency, and usability over unnecessary complexity.
Deliverables
Clients receive:
- The remediated document file(s)
- A brief summary outlining the accessibility improvements applied
This approach helps you understand what was done and how the document has been improved.
When Document Remediation Is a Good Fit
This service is ideal for:
- Internal and external reports
- Training materials
- Presentations and slide decks
- Forms, guidelines, and reference documents
- Documents that may later be converted to accessible PDFs
If you’re unsure whether your documents need remediation or which format is best, guidance can be provided before work begins.
Getting Started
To begin, you can contact us via email to discuss your document type, volume, and timeline. Secure file sharing options such as email or FTP can be used based on project needs.